At the STRATFORD FESTIVAL, we are committed to the protection of your
privacy. In this notice we will explain why and how we, in the capacity as a
data controller for our patrons, collect, use, disclose, retain and protect
your personal data. We understand your rights and will explain how you can
exercise those rights.
When we refer to STRATFORD FESTIVAL, ‘we’, ‘us’ or ‘our’, we mean THE STRATFORD
SHAKESPEAREAN FESTIVAL OF CANADA, a charity registered in Ontario. Our office is located
55 Queen Street,
P.O. Box 520
Stratford, ON N5A
When we refer to ‘you’ we mean patrons utilizing our website, coming to
the box office or getting in touch with customer service or staff onsite in our
This Privacy Notice covers our use of your personal information, which
is collected through or in connection with our website, box office or customer
web pages related to the stratfordfestival.ca site, excluding any links to
third party sites.
If you have any questions about how we process your personal data, or
have questions about your data subject rights, please email us at firstname.lastname@example.org.
What personal data do we collect
and for what purposes?
Core Service Information
The STRATFORD FESTIVAL collects personal information directly related to
the provision of our commercial activities. This includes but may not be
- Contact information: first name, last name,
address, email, phone number.
- Date of birth, when age is an eligibility
requirement for particular ticket prices or discounts.
- Name(s) and age(s) of spouse/partner,
dependents, and/or other familial relationships, when required for particular
ticket prices or discounts.
- A record of all tickets, subscriptions or goods purchased
and donations made.
- A record of website visit including tracking information
unless “COOKIES” have been disabled*.
- Health information as required by regulation or
public health authorities.
- Essential and functional cookies;
- Analytics cookies (third parties); and,
- Advertising, marketing and social media cookies
The essential and functional cookies will be used without your explicit
consent as they are necessary to make our website work. Analytics, advertising,
marketing and social media cookies on the other hand are optional. We have limited
control over third party cookies and ask you therefore to manage the storage of
third party cookies through your browser settings.
The STRATFORD FESTIVAL collects optional information that is required
for enhanced service provision as well as analytics and marketing. This
includes but may not be limited to:
- Personal information about yourself provided
voluntarily by you verbally or in writing including information regarding
accessibility accommodations or special service requirements that have been
requested on past visits.
- Newsletter or promotional signup information.
- CCTV footage when you visit our premises.
The STRATFORD FESTIVAL collects voluntarily information given to us as
part of supporting functions around our core commercial activities. This
includes but may not be limited to:
- Responses to survey and/or focus group data.
- Correspondence and communications with us
including but not limited to enquiries, complaints, testimonials or notes on
- Posts on our social media channels, information
that is publicly available on your Facebook wall, comments you leave on our
How and when do we process your personal
- We collect and process your personal data when:
- You open an account with us;
- You buy tickets, subscriptions or merchandise
(online or box office);
- You visit our website;
- You visit our social media sites;
- You participate in surveys and focus groups;
- You get in touch with Stratford Festival (phone,
email or live chat);
- You apply for a job;
- You visit our office and events;
- You make a donation; and/or
- You sign up to attend a special event or
What is the legal basis for the personal
- Implied consent: we use your personal contact
information and payment data to enable you to buy tickets and merchandise or
use a bus to an event. We assume that you understand that we need your contact
and payment information to provide this service. We therefore will not ask for
explicit consent at the time when you place an order and/or when you open an
- Expressed Consent: we do not have a legal basis
to collect demographic, geographic and technical information for analytics and marketing
purposes. We will therefore ask for your expressed consent before we start the
With whom do we share personal
- The Stratford Festival does not lend, rent or
sell its patron list to any organization or individual.
- We may share your personal information with:
- Our staff, volunteers and members of our Board
- Third parties that help us facilitate the
provision of our services;
- To comply with legal obligation in response to
an inquiry from a regulatory authority, the police or other government bodies.
NOTE - A few of our partners that help us deliver our core services
reside and operate in the US. All our US-based partners are Privacy Shield
certified and therefore were able to evidence that sufficient safeguards are in
place to protect your personal data. We
will not ask for your expressed consent and we cannot offer you alternatives as
our partner services are integral to the delivery of our core services.
How long do we keep your
We keep your personal data for as long as you have an account with us
and for 10 years after your last purchase, donation, or information request
from us. Personal information that is no longer required to fulfil the purpose for
which it was collected or required to be retained by law shall be destroyed,
erased or made anonymous. An exception exists for planned giving or bequest
donors which we retain for the lifetime of your gifting period.
Right to access:
You can access your account any time through the website, by visiting
our Box Office or by calling our Call Centre.
Right to rectify:
You can make changes to your account information at any time via our
website, by visiting our Box Office or by calling our Call Centre.
Right to restrict processing:
You can change your preferences at any time through your account
settings or your browser settings and through contacting our customer service
Right to object:
You have full control over your account. Deleting your account will
delete all associated personal data and consequently we will stop processing
your personal data. Non-identifying
personal information (purchase and donation history, etc.) will remain, but it
will not be attached to your personal information in any way. Third party use of this data will be wiped
after every contract period. While you
have an account with us you can, at any time, change your preferences which
will stop collection and processing of optional information.
If your requests to modify or delete data have not be addressed to your
satisfaction, please contact email@example.com for
We may update this privacy notice from time to time.